Annual Meeting of MOFGA Members
Tuesday, January 9, 2018
at the Maine Agricultural Trades Show
Augusta Civic Center, 76 Community Drive
1:30 p.m. to 3 p.m. in the Piscataquis/Sagadahoc Room
• Hear MOFGA program reports from MOFGA staff and committee members
• Vote on a proposed change to MOFGA's by-laws, described below
• Vote on a proposed roster for the 2018 board of directors
Proposed recommendation for bylaws changes in 2018
At its meeting in October, MOFGA's board of directors proposed updating and simplifying language in the membership section of the organization's bylaws. The primary reasons for the proposal are to broaden the terms of non-discrimination and to allow the board to adjust membership levels as needed without having to wait up to a full year for membership approval at the annual meeting.
ARTICLE III. Membership.
Section 1. Any person, family unit or organization may be a member of the Association. Membership shall not be denied on the basis of race, color, religion, creed, sex, sexual orientation, gender identity, age, national origin or ancestry, political affiliation, marital status, criminal record, physical disability, mental disorder, veteran status or any other protected status. MOFGA reserves the right to reject membership applications from organizations or businesses whose purposes are contrary to MOFGA’s stated mission. Holding a MOFGA membership should not be construed as an endorsement by MOFGA.
The Board of Directors shall determine the range of membership levels and the number of votes allotted to each level.
Section 2. Membership Rights. The rights of members in good standing are:
a. Voting: to vote on any and all matters at regular and special membership meetings of the Association. Members must be present to vote.
b. Participation: to attend regular and special membership meetings and meetings of the Board of Directors and committees of the Association and to present and discuss matters of interest in conformance with the rules of the meeting.
c. Other Benefits: entitlement to discounts on charges for events, publications and the like as established by the Board of Directors.
Section 3. Dues: The annual dues shall be established by the Board of Directors. Dues shall be assessed annually and are renewable during the month of the next membership anniversary. Any member owing dues for more than 30 days shall be considered not in good standing.
Section 4. Meetings: The regular meeting of members shall be scheduled annually, the date and place to be selected by the Board of Directors. Special meetings of members may be called by the President or by a majority vote of the Board of Directors and shall be called by the President upon written request signed by 50 or more members.
a. Notice: Notice of meetings of members and of all matters concerning this Association shall be deemed to have been duly given by: placing in the mail, postage prepaid, to the last known post office address of the members, at least 14 days prior to such meeting, notice thereof in writing; or appearing printed in an official publication circulated among its members in good standing. Notice of special meetings shall contain an official business agenda, and the business of special meetings shall be limited to such agenda.
b. Quorum: Members who attend a duly publicized meeting shall constitute a quorum to conduct business, except that no business shall commence until at least 25 voting members are present, and if attendance subsequently falls below that number, only those items on the publicized agenda may be acted upon.