GOAL AND OBJECTIVES OF THE COMMON GROUND COUNTRY FAIRGeneral Fair Guidelines General Guidelines for Demonstrators, Exhibitors and Vendors
Goal: The Common Ground Country Fair (CGCF) serves to encourage the revival of agriculturally-based rural communities.
Objectives: The volunteers and staff of the CGCF work toward this goal by:
2. designing and coordinating an educational, smoothly operating, attractive, and enjoyable fair that serves as a major fundraiser for MOFGA.
3. promoting local, environmentally sound, and sustainable food production.
4. promoting organically grown Maine produce and good nutrition.
5. promoting a forum for alternatives in lifestyles.
6. coordinating agricultural activities and demonstrations with like-minded groups.
7. serving as a common ground for a wide variety of organizations and ethnic groups to explore shared values and possible areas for cooperation.
8. contributing to maintaining and improving the quality of rural life, particularly by creating an awareness of the human and physical resources in Maine.
9. actively encouraging fairgoer participation in CGCF activities.
10. having fun during all CGCF activities, while encouraging learning about, enthusiasm for, and enjoyment of our environment.
GENERAL GUIDELINES FOR THE COMMON GROUND COUNTRY FAIREach year, the Common Ground Country Fair (CGCF) takes place on the third weekend (Friday, Saturday and Sunday) after Labor Day. The following guidelines apply to all people attending the Fair in any capacity.
1. The CGCF does not permit pets on the fairgrounds or in the Fair parking
areas. Animals tied to trees or cars, or left within vehicles (whether
locked or not), may be removed by the local animal control officer.
GENERAL GUIDELINES FOR ALL DEMONSTRATORS, EXHIBITORS AND VENDORS AT THE FAIREach Area of the Fair has specific guidelines. If you would like to participate in a certain aspect of the Fair, please contact the Fair office for detailed area guidelines. The following general guidelines apply to all demonstrators, exhibitors and vendors.
Henceforth, the words "vendor" and "vendors" refer to "demonstrator(s)" and "exhibitor(s)" as well.
Guidelines for Application Process
1. A non-refundable $5.00 application fee must accompany each application
(with the exception of Crafts, Livestock and Youth Enterprise Zone
applications) for booth space at the Common Ground Country Fair (CGCF). The
Crafts application fee is $10.00. There is no application fee for the
Livestock Area or the Youth Enterprise Zone.
Guidelines for Participation in the Fair1. Vendors agree to make no misrepresentations, implicit or explicit, about the nature of their businesses, the nature of their products and services offered, or their ethnic and/or cultural backgrounds.
2. All MOFGA-certified growers get a $10/day reduction in vendor booth fees for all areas of the CGCF.
3. All food served or sold at the CGCF must meet the Food Area guidelines.
4. The CGCF assigns booth spaces to vendors. Vendors may not change booth location or designated boundaries of any booth space. Vendors must place all supports within the boundaries of their assigned booth spaces.
5. Vendors must restrict their activities to their booth spaces. The CGCF prohibits hawking of wares.
6. Vendor contracts are for space only. The CGCF does not supply tables, chairs, etc... Vendors should prepare for dirt floors in tents and stalls.
7. Vendors assume all risk for their property. Neither the CGCF nor MOFGA will be responsible for any loss or damage from any cause.
8. The CGCF provides electricity to vendors who have requested and paid for it in their contractual agreements. Vendors must bring suitable cords and outlet strips to meet their needs. The CGCF encourages electricity conservation.
9. Water is available only in certain areas of the fairgrounds. Vendors needing water must contact their area coordinator to determine whether the CGCF can meet their needs.
10. Vendors may set up booths all day Thursday before the Fair weekend, or before 8:00 a.m. on Friday of the Fair. Vendors needing to set up before Thursday should make arrangements with their Area Coordinators.
11. The CGCF restricts vehicle movement on the fairgrounds. The CGCF prohibits vehicles from entering the fairgrounds after 8:00 a.m. on Friday, Saturday and Sunday. All vehicles already on the fairgrounds must exit by 8:30 a.m. Vehicles may return to the fairgrounds at 9:00 p.m. Friday and Saturday, 6:15 p.m. on Sunday, or when the Fair Safety Coordinator gives permission to do so.
12. Vendors must set up booths and be ready for business by 8:45 a.m. each day of the Fair.
13. Vendors must make their booths as attractive as possible. Vendors may not use plastics (clear, colored and poly-tarps) in the construction of booths. The only exception to this is rip-stop nylon. Preferred materials include canvas, denim, and cotton. Vendors may cover booths with plastic tarps at night, but must remove them by 8:00 a.m. daily.
14. To hang signs on tent posts, vendors may use only string or tape. The CGCF prohibits the use of tacks, nails, screws, staples or anything that penetrates wood. Only the Fairgrounds Supervisor may make exceptions to this guideline.
15. Vendors must obtain permission from the fairgrounds Supervisor before digging any holes. Vendors must fill in holes before leaving the fairgrounds.
16. Vendors should prepare for inclement weather. Vendors may cover puddles with planks. Vendors may not use hay or shavings to fill in puddles. The CGCF will assess violators with a $50.00 hay-or-shavings-removal fee.
17. Any vendor using cooking equipment must have a 40 BC-minimum fire extinguisher. Any vendor who serves food must have a 20 BC-minimum fire extinguisher. The CGCF encourages all vendors to obtain 40 BC-minimum extinguishers. The Fire Marshall requires that propane tanks be secured firmly on a hard, non-combustible surface, i.e. cement blocks, tin, etc... Vendors must supply their own surface on which to secure tanks -- the ground alone does not qualify. The Fire Marshall will check for compliance.
18. The CGCF provides a limited number of gate passes for vendors. Vendors in the Food Area receive one pass per frontage foot of booth space for the weekend. All other vendors receive a maximum of nine passes per booth for the weekend. Each pass is valid for one person for one day. The CGCF urges vendors to plan accordingly, and to request only as many passes as needed for people who staff booths. Vendors may purchase tickets in advance from the Fair office if needed. Ticket prices are $8.00 for adults, and $6.00 for senior citizens (ages 65 and over). Admission is free for children (ages 12 and under) and for MOFGA members.
19. Vendors must staff their booths for the duration of the Fair -- from 9:00 a.m. to 6:00 p.m. on Friday and Saturday, and from 9:00 a.m. to 5:00 p.m. on Sunday.
20. Vendors should bring an adequate amount of food or merchandise to last through the entire Fair.
21. The CGCF prohibits raffles on the fairgrounds.
22. Volunteer tents and kitchen facilities are for use by CGCF volunteers only.
23. The CGCF prohibits vendor camping on the fairgrounds. Vendors who sleep in their booths must contact the Fair office to get permission forms. Vendors must attach the forms to the outside of their booths.
24. Vendors must break down cardboard boxes, tie them in bundles, and take them to the CGCF recycling area.
25. Vendors must separate all the trash they generate into compostable/non-compostable waste piles, and take the waste to the CGCF recycling area. Vendors must separate out plastic bags used to hold ice.
26. Vendors must take their entire booths -- including carpets, display racks, storage containers, and decorations -- home with them. All booths must be taken down by Monday night unless special arrangements have been made with the vendor's Area Coordinator.
27. The CGCF may dismiss any vendor failing to abide by the guidelines for booth set-up, staffing, and break-down.
28. The CGCF makes no refunds in the event of inclement weather.
29. The CGCF makes no refunds for cancellations made after August 1.
30. Vendors are responsible for reporting earnings and workers' pay to the IRS and the State of Maine. The State of Maine requires the CGCF to send a list of commercial vendors and their tax ID numbers to the state tax office. The CGCF does not disclose information about vendor earnings.
31. In the event of a dispute, the decision of the CGCF officials will be accepted as final.
32. MOFGA, doing business as the CGCF, disclaims any authority of control over the operation of vendors. Vendors assume all rights and responsibilities for the conduct of their operations including, but not limited to: obtaining liability and general coverage insurance for vendor-related activities; and adhering to all local and state ordinances and regulations. MOFGA does not have separate vendor coverage under any insurance it may maintain.
Maine Organic Farmers and Gardeners Association (MOFGA)